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A stress-free holiday soiree is a sure thing with the help of a caterer.
Why use a caterer? The three best reasons are that doing so will save you time and money and infuse your gathering with creativity. A reputable catering service takes care of all the big and little details, freeing you to enjoy your guests without the hassles of grocery shopping, food preparation, service and cleanup.
Finding a dynamic caterer is challenging. Good sources are your friends and, believe it or not, hairdressers. They hear the lowdown and will eagerly divulge the details. Rely on your own experiences at weddings and parties you've attended. Ask the hosts for the names of those standout caterers.
Other than by word of mouth the Yellow Pages provides an extensive list from casual to full-service. Check out caterers' Web sites. It's a fast introduction to their costs and capabilities.
Hiring someone who completely understands your needs and works within your budget is paramount. You are in charge.
"A talented caterer will use your ideas and take them to a professional level, complementing you and your home," says Chef Robert Cardoos, owner of Pignoli in Cape Coral.
After your initial research, call several prospects. Be prepared with the dates you have in mind, the type/theme of your party and, most of all, be upfront about your budget. There's no such thing as a bargain — and run from anyone who promises you champagne and caviar at $4.95 per person.
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Bookings for some parties and events are made more than a year in advance but most caterers can accommodate you on shorter notice. Important factors are the time of year and your needs. A small, intimate dinner party is vastly different from a stand-up cocktail party. Your vision may require the caterer to supply only a few aspects of your party, for example, just the food and beverage set-up. Inquire if services are available a la carte or only on a full-service basis.
Make an appointment to discuss your plan and budget. Taste the foods similar to your menu. If possible, observe the food preparation area and pay attention to safe food handling standards. Be organized and specific. You should be able to establish a rapport that helps the caterer make better decisions about your event.
All details must be outlined in the caterer's proposal. Before signing a contract understand all of your responsibilities and the caterer's. Check clauses that detail the payment schedule, any add-on charges, taxes, tips, insurance and, most important, the cancellation clause. If at all possible pay with a credit card. You have greater recourse to settle disputes if the bill is charged.
Consider take-away foods. Supermarkets gear up with holiday menus. They are a one-stop shop with their in-house liquor, floral and bakery departments. Restaurants and specialty food shops offer distinctive choices that are within most budgets.
Whether you do it yourself or hire a full-service caterer, the food you serve is just one element. Warmly welcoming guests into your home is what really counts.
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